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Posted: Thursday, December 14, 2017 12:05 AM

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Company Name:Opus Career Management Inc
Top architectural firm in DC with 100 plus employees is looking for a sharp, multi-faceted, full-time Office Coordinator/Front Desk Receptionist. They are searching for a responsible individual to perform a variety of administrative and clerical tasks in support of daily office needs. Ultimately a successful Coordinator would support and encourage efficient and smooth day to day operations of our office.

Competitive salary and rich benefit package (including fully covered health plan for individual), 401k with match, short term disability, long term disability (provided at no cost to all employees), AFLAC, EAP and much more.

Main responsibilities:
  • Answering main switchboard and receptionist duties
  • Scheduling travel
  • Making appointments
  • Taking and distributing detailed messages
  • Event/meal planning and coordination
  • Coordination of meals lunches/breakfasts, special events
  • Scanning, copying, mail distribution
  • Updating office documents
  • Errands
  • Provide general support to visitors
  • Other office admin duties as needed
  • Assist HR Director
    • Personnel filing
    • I-9 auditing
    • Help with On-boarding, new hire set up and paperwork collection
    • Management of PTO
    • Other HR admin duties as assigned
    • Other admin duties as assigned by managing partner
Requirements:
  • Friendly, and professional demeanor
  • Excellent oral and written communication skills
  • Outstanding customer service: internal and external
  • Associates degree or higher
  • 55WPM+
  • Intermediate experience with Word and Excel
  • At least two years experience with a business solutions program such as QuickBooks
  • Extreme attention to detail and accuracy
  • Outlook calendar and email required (intermediate)
  • Flexible, Reliable, Open to feedback, Fast learner
  • Working knowledge of all standard office equipment
  • At least three years of Administrative Assistant experience
  • At least two years of switchboard experience
  • Ability to be responsive and thrive in a fast-paced work environment
  • Experience with providing administrative support to HR management or functions
  • Familiarity with Architectural industry (preferred, not required)

Please send resume in PDF format to ✉ lauren.kalina@opuscareers.com

Opus Career Management is the leading A/E/C recruitment firm who specialize in permanent, direct hire recruiting for senior and intermediate level candidates throughout the US

• Location: District Of Columbia, Washington, DC

• Post ID: 41505102 washingtondc
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